FREQUENTLY ASKED QUESTIONS

Group Travel

HOW DOES IT WORK ?

We provide meeting and event venue recommendations, consultations, and contract negotiation and group representation.  Limited on site conference staffing and Destination Management (DMC) services are also available upon request.

Preliminary meeting with client to determine needs
Let us know what is important to you in a destination, property, and venue.  In addition to the general details of your group (date, group size, rate), mention what special terms or comps you are interested in, and what you are not willing to give up.

We manage the entire site selection process
Working in the locations you choose, we will determine which venues meet your dates, rates, and facility needs and solicit Requests for Proposals.  We compile all the data into one packet, presenting all your options in an easy to understand format.  You will be presented information on each venue and a comparison of the market as a whole.  We also provide our own professional recommendations based on your specific needs.

WHY SHOULD I USE brian harris travel?

There is no cost to you
Our fees are taken from a commission of hotel room revenue.  Hotel room rates are by nature commissionable, and we contract with the property to be sure your rates are still the lowest available.

Hotels & Resorts have an agent, why shouldn’t you?
We only get paid if we find an acceptable solution for you, we are your agent, and we always have your best interests in mind.  We’ll continue to source new properties until we find one that works for you.

WHAT IS GROUP REPRESENTATION?

Power in Numbers
Because we represent a consortium of groups, we have added leverage and we use this to negotiate lower rates and better terms than an individual event or group could.  We are completely independent and not affiliated with any company or property.  We have an extensive database of proposals and contracts, providing unique insight into the market.  Avoid the hassles of negotiating, and be sure that you are getting the best rates and terms available.

Legal Protection
We have the leading Hospitality Law firm in the nation on retainer.  They have developed contracts that help to protect you from unnecessary risks and liability.

WHAT OTHER BENEFITS ARE THERE ?

Contract consultation - avoid unnecessary risks
YOU ARE ALWAYS THE DECISION MAKER.  Once you determine the best venue for your conference or event, we’ll negotiate to best meet your terms.  You enter into a contract directly with the venue, using established relationships we have with sales agents at these properties. 

Significantly decrease staff time and travel expenses
We coordinate everything.  Don’t waste your time qualifying venues and locations repeating yourself endlessly.  Use our personalized proposal packet and know you are making an informed decision.

Conduct personally guided site tours of multiple, pre-qualified properties
Your time on the road is valuable so be efficient.  See multiple qualified properties in one weekend or one day; we work around your schedule.  We’ll pick you up from the airport, transport you to all the venues, and arrange complimentary lodging.  All you have to do is show up.

DO YOU ONLY OPERATE IN CERTAIN LOCATIONS?

Personal knowledge of destinations and venues
Our detailed knowledge of select destinations and venues sets us apart from our competition.  We regularly visit these locations and follow local news & developments.  We present properties that we have personally toured and have established relationships with the sales staff.  That being said, contact us if you would like to use our services in other destinations not listed here.

luxury travel

WHAT IS VIRTUOSO?

Virtuoso is the most elite travel network in the world. You’ll be amazed when you experience the benefits and status provided by this invitation-only affiliation.

WhY SHOULD I USE BRIAN HARRIS TRAVEL?

As a member of Virtuoso, Brian Harris Travel provides:

Privileged Access – The Virtuoso name carries a lot of sway around the world, opening doors and behind-the-scenes access to sites and events not open to the general public.

V.I.P. Status – This influence has negotiated complimentary upgrades and added amenities available exclusively to you. 

Do YOU OFFER TRIP PROTECTION?

I can assist you in securing trip cancellation and other insurance to protect your travel investment, including securing the world’s top medical evacuation travel insurance.

WHAT Amenities will I receive?

Depending on the property, our exclusive amenities include upgrades, free nights, free breakfasts daily, and resort credits among others.

WHy shouldn't I just book direct?

You can't V.I.P. yourself.  Often we can upgrade your stay, and you’ll always benefit from additional amenities & preferred status.  Many times we've already visited the property and know someone who works there.  We'll make sure that you are in good hands.

How do I get Started?

To tailor an extraordinary trip to your needs and wants, we need to know more about you. Fill out our Traveler Profile Form and email to Brian@BrianHarrisTravel.com to start planning your next luxury getaway.